Arranging a music event can be great fun but it can also be quite stressful. With a huge number of things to remember, often you might feel run off your feet having to deal with questions, complaints, requests from performers and partygoers, communication between the venue managers and other such stressful exchanges. However if you manage to pull off a successful music event, it can be extremely satisfying and the rewards certainly outweigh the stresses.
A successful music event can bring in a lot of money, whether you’re working for a charity, for a company or as a solo organiser. They bring revenue and publicity to the performers and the event itself and if attendees have a good time, they will be more likely to recommend your event to other music fans, if you were to organise another performance.
When planning and organising such an event, there are a number of hugely detailed checklists online, which cover in detail, what you need to arrange in preparation for the big day or weekend. Here, UK luxury toilet and shower hire company Serviced Events have put together just a small comprehensive checklist of a few things you’ll want to make sure you’ve got sorted in time for the event.
Ticketing System
Whether it is a free event or a paid for event, unless you’re planning on opening the event to everyone who happens to be walking by, you will need some sort of ticketing system. A ticketing or wristband system will allow your security staff and other staff members to recognise event goers and thus will be able to keep a closer eye on them than on non-attendees.
A ticket system is also a great way of recording your event success through number of attendees. You can easily count the number of tickets sold or collected in order to gauge a rough idea of numbers, which could prove extremely useful for organising future events.
Refreshments and Food
Whether it is soft drinks, ice cream or hot dogs, every music event needs to provide refreshments. Refreshments are an essential part of any good music event as they add to the atmosphere and bring more money in from attendees. Make sure you also provide lots of bottled water or at least make it available for sale at the stalls, otherwise you may get some dehydration cases on your hands.
Toilets (and Showers for Weekend Events)
Portable toilets are a must. Event attendees get a pretty bad rap for hygiene but make sure you have the facilities and most people will use them with respect. There are a number of portable toilets and showers available for hire so do your research before deciding on a brand. Portable showers are a great idea for events occurring across several days or weekend events where attendees may be staying in tents or caravans.
Concrete Barriers to Protect the Performers
Your performers are a top priority, whether they’re the warm-up act or the headliners, so it is important to keep them safe. By investing in concrete barriers you keep a visible distance between the festival goers and the performers which keeps them a safe distance from each other. Attendees can still get relatively close to their idols but they aren’t a danger to them. It is the best of both worlds!
Whether you have big plans for a huge crazy party at this festival, or you’d like to keep everything organised and civil, it is important to look after your attendees as they are the ones who are supposed to be getting the most out of your event. However it is also crucial to make sure that your performers are well looked after and kept safe, otherwise it is not likely that you will be able to plan many future music events if you cannot guarantee the safety of your musicians!
Fans of bands and singers can get manic when up close and personal with the stars, so it is better to make sure that they remain a safe distance away just to be sure. If you can arrange a meet and greet or a signing for VIP fans, it will be better off than leaving your performers without adequate protection as the safety of all is imperative. Have fun and remember, it is better to be safe rather than sorry!